A Guide to Organize Your Workspace – How to Declutter

A Guide to Organize Your Workspace – How to Declutter

Thanks to Audible for sponsoring this video. Go to http://audible.com/matthewencina or text ‘matthewencina’ to 500 500​ and start listening today.
👇 More details, links, and resources 👇

In this video, I share the organization system that I use to keep my office tidy. Clean with me, and follow along in my decluttering process.

By using some of the affiliate links below, I may receive a small commission at no extra cost to you. This is the easiest way to support me and helps me continue making content like this for you. Thank you 🙏

👉 Everything I used to organize my home office can be found on my kit link: https://kit.co/MatthewEncina/organized-home-office-2020-update

🎬 Take a full tour of my home office: https://youtu.be/QVEp781Welg

If you want detailed photos and a breakdown of what’s in the space, I’ve made a blogpost about my workspace here 🏠: https://www.modmusings.com/blog/work-from-home-office-tour-workspace-desk-update-2020

💡My Organization System is made up of 3 design principles:
1. Function – The purpose of the space
2. Flow – How easy it is to access tools
3. Familiarity – Intuitive tool placement

🔢 The Process
00:00 – Why it’s important to have an organized space
01:53 – Matthew Encina’s Organization System
02:26 – 1. Audit Your Workflow
02:49 – 2. Remove everything to assess what you have.
03:07 – 3. Reduce and simplify
03:54 – 4. Take inventory
04:06 – 5. Measure and plan out your space
04:34 – 6. Compartmentalize with more storage
05:00 – 7. Label everything
05:23 – 8. Adjust as needed
05:49 – My five minute clean up routine 🧹

📝 Here are a few recommended resources to help you organize your own space:
◾️ Simply Spaced: https://bit.ly/Simply-Spaced
◾️ For document scanning, I use Dropbox: https://db.tt/UtA9XoZy
◾️ The one habit you need: how to set systems (vs goals) by @Rowena Tsai : https://youtu.be/MLIycRssqdg
◾️ The Best Way to Organize Your Files and Folders by @Thomas Frank : https://youtu.be/y-LeibeXAog
◾️ Decluttering for Messy People by @Matt D’Avella : https://youtu.be/LAtHvlPViJo

🎧 Do you like the music in this video? It’s all from the Epidemic Sound library. Use my link to get your first 30 days for free: http://bit.ly/ME-Epidemic

#cleanwithme #officeorganization #officemakeover
Hello. I’m Matthew Encina. I’m the Chief Content Officer at The Futur and a Creative Director at Blind. I’m a Filipino-American. Born and raised in LA. I studied Graphic Design at the Art Center College of Design in Pasadena, CA. I’ve been a creative professional for over 15 years directing, designing, and animating for some pretty awesome clients.

I love to rock climb, breakdance, train in combat sports, play video games, drink coffee, and nerd out on video games and comic books.

You can find me on many platforms:
Instagram (Workspace Aesthetics): https://www.instagram.com/mod.musings/
Instagram (Creative Projects & Thoughts): https://www.instagram.com/matthewencina/
Facebook: https://www.facebook.com/matthewencina.design/
Twitter: https://twitter.com/matthewencina
Kit: https://kit.co/MatthewEncina
The Futur: https://www.youtube.com/thefuturishere/
Medium: https://medium.com/@matthewencina
Linkedin: https://www.linkedin.com/in/matthewencina/

It’s nice to meet you.
#DeskSetup #OfficeMakeover #DeskTour #TheFutur #MatthewEncina


We are a participant in the Amazon Services LLC Associates Program, an affiliate advertising program designed to provide a means for us to earn fees by linking to Amazon.com and affiliated sites.

Some of the products featured here were provided to me.


  1. Heriberto Reynoso on March 11, 2023 at 7:21 am

    What app did you use on your tablet

  2. Cutler Cycles on March 11, 2023 at 7:23 am

    I love the cabinet where did you get it?

  3. Orenda Design Studio on March 11, 2023 at 7:25 am

    Beautiful 🥰🥰🥰🥰.

  4. Stop Scammers on March 11, 2023 at 7:26 am

    This is awesome work and advice, but I can see this process leading me down the rabbit hole, when it comes to creating and maintaining an inventory.

    Analysis paralysis is a pain in the ass.

  5. Vexcarius on March 11, 2023 at 7:30 am

    I’m a graphic designer and my creativity gets affected by my cluttered room. Good thing I stumbled upon this video.

  6. Marina Guerra on March 11, 2023 at 7:30 am

    Oh my!!! I LOVE this guy! So honest and so REAL!! I got so many ideas from this video and was able to throw out so many things that were cluttering my desk area! I need to know the name of the spray that you use your computer screen and lens! Please let me know!!! Thank you!

  7. Day Trading on March 11, 2023 at 7:30 am

    the only things i didn’t liked is picture of ghandi remove that stupid guy

  8. Kevin Ho on March 11, 2023 at 7:32 am

    wow i love you

  9. Matthew Encina on March 11, 2023 at 7:33 am

    If you liked my organization process 🎬 Take a full tour of my home office: https://youtu.be/QVEp781Welg

  10. Niteesh Bihade on March 11, 2023 at 7:35 am

    Wow! Great video Matthew. Very thoughtful.

  11. Nishant Yadav on March 11, 2023 at 7:35 am

    He made a hand written label for a box which contains Label Maker… let that sink in.

  12. My_Artys yt :D on March 11, 2023 at 7:36 am

    You’re clever! ^^ I love this video, the editing and the ideas you brought to my mind are really amazing!

  13. Ali Assajjad on March 11, 2023 at 7:37 am

    are you on the Futur Academy?

  14. Gun 2840 on March 11, 2023 at 7:37 am

    what many size of your table?

  15. julzsenpai on March 11, 2023 at 7:38 am

    Absolutely love your content!

    Your work flow and work space has given me so much inspiration to clean up my space and increase productivity!

    Tysm for all the content you create on this platform!

  16. Wilkins Brito on March 11, 2023 at 7:41 am

    1:42 was a flash of my Life! Thanks for that formula!

  17. GethinClips on March 11, 2023 at 7:43 am

    Great video! Straight to the point! 😊

  18. Viscount on March 11, 2023 at 7:47 am

    so this is what being neurotypical looks like

  19. Grace E. Bayang on March 11, 2023 at 7:49 am

    Thanks Matthew, I ❤ your workspace, your organization technique you are such an inspiration your relaxing voice and the video flow So fantastic.

  20. DerBjörnMachtDieMusik on March 11, 2023 at 7:52 am

    Thank u!

  21. Matthew Nielsen on March 11, 2023 at 7:52 am

    Where can i get the clock screen saver?

  22. Reydan on March 11, 2023 at 7:52 am

    What’s the screensaver countdown of days, hours and minutes left?

  23. Be1smaht on March 11, 2023 at 7:52 am

    Absolutely subscribe. I love you lol 😊 🙏. I want to hire you

  24. Lisa Jean on March 11, 2023 at 7:53 am

    Best office space video setup Ever!!! Thank you so much Matthew for sharing!

  25. Jennifer May on March 11, 2023 at 7:53 am

    This was very helpful. Will be helping friends organize their office and needed your left brain advice. Thank you.

  26. sleepyafbro on March 11, 2023 at 7:54 am

    Links to that desk and cabinets? love it man

  27. Zoids 1145 on March 11, 2023 at 7:54 am

    Just don’t own too many things. More things you own means more responsibility. Imagine having to clean things on the shelf with loads of dust…

  28. Jan Harald on March 11, 2023 at 7:58 am

    NEVER SPRAY LENS CLEANER STRAIGHT ONTO THE LENS! Filmer here saying that your damaging your coating on the lens always use 1 and done cleaning wipes and spray onto the wipe.

  29. Brett Murphy on March 11, 2023 at 8:02 am

    Such a great video thank you for this!

  30. Robert Bryan on March 11, 2023 at 8:03 am

    Decluttering as I end the year 2022. Thanks a lot for this. As I was taking notes, I have a personal question added to ask myself when decluttering. Question #5 to add up: Does this item serve or is serving its purpose for the reason I bought it for?

  31. lando cardano on March 11, 2023 at 8:03 am

    Nearly had a stroke lookin at those drives just raw doggin’ it in that drawer

  32. Stu on March 11, 2023 at 8:04 am

    Nice James Jean notebook.

  33. Smilo on March 11, 2023 at 8:04 am

    What’s the big timer thing on your screen? Are you using that to track your total time spent working?

  34. Sunil Pai on March 11, 2023 at 8:06 am

    That Sony ericsson w810i is love 🙂 I have one too.. Somewhere in one of my drawers 😀

  35. Drôle 2parcours on March 11, 2023 at 8:06 am

    Many many thanks because I thought it was okay to have a messy workplace but as I a filmmaker I realized how much it was impacting all my work ! I defenetely need to clean some stuff ! Thank you again.

  36. The Violin No0b on March 11, 2023 at 8:06 am

    Trending aesthetic of YouTube emptiness.. More creative people on fact live in a mess like van Halen used to be..

  37. Lloyd & etc on March 11, 2023 at 8:07 am

    New sub 🙂
    Can I ask where did you get your work desk?

  38. Mart Erl on March 11, 2023 at 8:07 am

    This is a great and very much needed video. Love the breakdown for everything. I’m finally building my own work space as I will want to keep it neat and organized a and this video definitely helped a lot. Thank you! I subscribed 🫡

  39. N. Grubbs on March 11, 2023 at 8:08 am

    What’s the name of the document scanner that you use on your phone? @3:40

  40. Nigel Uno on March 11, 2023 at 8:08 am

    I think the problem is rather not enough space. Some people who only have one room to work rather than a room, work room, garage, and living room. People with limited space need to limit the amount of things they have otherwise it will be become cluttered, even with organization.

  41. Geoffrey Gamboa on March 11, 2023 at 8:11 am

    Hi Matthew Encina, I was wondering where you got your cork board like boxes in 5:14? Those boxes are really nice!

  42. Noah Watters on March 11, 2023 at 8:11 am

    You shouldnt spray the screen directly, you may damage your screen’s pixels. Instead spray the cloth and then wipe.

  43. CnoSez on March 11, 2023 at 8:14 am

    Your video was so motivational. I’m so hype to organize my new work space in my home. Thanks bro.

  44. Simple Home Art Decor Ideas on March 11, 2023 at 8:16 am

    I imagine this is my desk. will immediately messy in 5 minutes. lol

  45. ChiefComments on March 11, 2023 at 8:17 am

    i want to do this. but i literally can’t. i have so many papers lying around. my drawers suck and i’m broke. my setup is awful for productivity and work. what do i do

  46. Gedeon Nunes on March 11, 2023 at 8:17 am

    Your surname sounds exactly like the portuguese word for "teaches"

  47. Christian Colón on March 11, 2023 at 8:18 am

    Regarding the items you have hanging on the wall (cables, etc) does that stuff not get super dusty hanging there?

  48. Ayaan Ali on March 11, 2023 at 8:19 am

    I wasn’t cleaning I was hiding well I’m in more bad situation I don’t even bother to hide and now it’s too much and I’m forced to watch organising videos 😅 to save me from frustration

  49. Dr. Ferdous Mahbub on March 11, 2023 at 8:20 am

    You’re spraying cleaning agents directly onto your electronic device or screens which is bad! ( Not recommended). RTFM dude 😎

  50. LEGEND on March 11, 2023 at 8:20 am

    What’s the size of the desk ?

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