How to Use Microsoft To Do & Get Organized!

How to Use Microsoft To Do & Get Organized!

Get organized in 2021! Learn how to use Microsoft To Do to get organized and never forget a task! I’ll show you how to organize and keep track of your tasks using the Microsoft To Do App. You can access To Do from the web from (It’s available for free) or download the Desktop app from the Microsoft Store. You can can also download the mobile app and track your to-dos on the go.​
I’ll show you how to use Microsoft To Do to track your progress on important projects as well as daily and weekly tasks. How to create recurring tasks, organize your day and create lists to group different tasks together. I’ll also show you how To Do integrates with Outlook. How to create a To Do task in Outlook and keep track of flagged emails. You’ll also learn some To Do tips and tricks such as important shortcuts and how to use the “My Day” view.
Microsoft To Do is also a great option for former users of Wunderlist.

Learning how to be an organized person will help you plan and achieve more. Keeping your tasks in one place gives you a better overview and reduces your stress levels.

00:00 Keep Track of your Tasks with Microsoft To Do
01:21 Difference between Microsoft To Do and Planner
01:43 How to Get Microsoft To Do
02:26 How to Create a Task in To Do
04:07 Create a List of Tasks in To Do
05:14 Change Attributes for Tasks
05:34 How to Set a Theme in To Do
05:56 Add Hashtags to Your Tasks in To Do
06:43 Assigned and Planned Tasks
07:36 How to use My Day
09:10 Track Flagged Email in To Do
09:59 Create Tasks from Email in To Do
11:28 Advanced Settings in To Do
12:15 Share Lists with Others and Assign Tasks
13:00 Wrap up

More video tutorials for Microsoft Planner & To Do:

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#MicrosoftToDo #organization


  1. JRG605 on May 4, 2022 at 7:32 pm


  2. Sanket Shankar on May 4, 2022 at 7:33 pm

    Truly outstanding, concise, and detailed app features covering.

  3. Chuchu Okeke on May 4, 2022 at 7:35 pm

    i think flagged emails to todolist only works if youre on office365? i could be wrong…i have no flagged email tab edit: my bad, i didnt watch the video to the end. super amped for this type of functionality

  4. Marti Thomas on May 4, 2022 at 7:35 pm

    I’m new to your channel, trying to get organized. Why use this vs tasks within Outlook?

  5. Steven Schwarz on May 4, 2022 at 7:37 pm

    How can I edit the title of existing task? e.g. Pay Electric invoice to invoices?

  6. dhaval parikh on May 4, 2022 at 7:39 pm

    Thanks for making this.

  7. Desmonde Hoppie on May 4, 2022 at 7:40 pm


  8. Peter Saunders on May 4, 2022 at 7:41 pm

    I just started using MS To Do and needed these tips on how to make best use of this tool! Your timing of sharing this tutorial was absolutely spot on for me, thank you 👍☺️

  9. Terri Miller on May 4, 2022 at 7:42 pm

    Is there a way to edit the list item? I can edit the sub-tasks but have been unable to edit the tasks in a list.

  10. Chuchu Okeke on May 4, 2022 at 7:42 pm

    Add to MIcrosoft To Do chrome extension is also pretty cool

  11. Senthil Kumar on May 4, 2022 at 7:44 pm

    Can anyone tell me about cal licensing

  12. Diego Julio Valenzuela Roca on May 4, 2022 at 7:46 pm

    Thank youuuuuuu nice video!! 🙂

  13. Chuchu Okeke on May 4, 2022 at 7:46 pm

    How can I share my to-do list with people??? edit: it seems there’s a button for this too!

  14. Anson George on May 4, 2022 at 7:48 pm

    Whether can we sync the to do with an Excel tracker?

  15. Peter Saunders on May 4, 2022 at 7:49 pm


  16. Chuchu Okeke on May 4, 2022 at 7:51 pm

    The keyboard integration with swift android keyboard is genius. Does iOS allow for change of keyboard?

  17. Turgay Kurtbeyoğlu on May 4, 2022 at 7:54 pm

    It’s better than Google keep. Although i hate Microsoft.

  18. Toni Jon on May 4, 2022 at 7:54 pm

    What laptop are you using in this video?!

  19. balla satish on May 4, 2022 at 7:55 pm

    Does in sync with Gmail? And, deos Mac book desktop widget available?

  20. Masoud As on May 4, 2022 at 7:55 pm

    Thank you Leila.

  21. T.A. on May 4, 2022 at 7:57 pm

    Leila, could you pls find (or CREATE 🙂 ) a way to migrate all the tasks and reminders from Google to Microsoft TO DO?? Lot’s of contents in the web about comparison or how to use, but NONE about migration existing tasks.

  22. Mariann Novák on May 4, 2022 at 7:58 pm

    Dear Leila, how can I prioritize tasks? (Low, medium, high)

  23. B9 M3 on May 4, 2022 at 8:00 pm

    The inability to integrate this with Google calendar makes it unusable for me and my team.

  24. Diana Neyra Conde on May 4, 2022 at 8:01 pm

    Hello 🙂 I am trying to set a reminder for the person i assigned the task, but the reminder does not work. When I set the task for myself the pop up alert appear but When i send for other person It does not appear.

  25. Allen Dean on May 4, 2022 at 8:01 pm

    i like your top it looks good on you

  26. Adnan Sadiq on May 4, 2022 at 8:01 pm

    Super this video help me in my daily office work thanks

  27. Vishal Sheth on May 4, 2022 at 8:01 pm

    How can I setup location based tasks?

  28. dcxo88 on May 4, 2022 at 8:01 pm

    Wow! I found someone who can explain these programs in a clear and easy to follow flow of information – thank you!

  29. pminhas on May 4, 2022 at 8:04 pm

    I don’t get option to turn on flagged email in my settings

  30. Thomas Sbahtu on May 4, 2022 at 8:05 pm

    This app needs an organizer to use it. Way complicated to use for ordinary tasks but effective for business I guess

  31. Sanket Shankar on May 4, 2022 at 8:07 pm


  32. Allison Seguin on May 4, 2022 at 8:10 pm

    Thank you for this video, it was very informative! Is there a way to keep the Steps under a task always visible? The default is that the Steps collapse under each Task. Is there a way around this?

  33. Danielle Clarke on May 4, 2022 at 8:12 pm

    Such a good tutorial. Thank you!

  34. Fanya Todo on May 4, 2022 at 8:15 pm

    It’s a great app, however we do think our app has a better experience and user interface.
    We also has outlook integration and a lot of features that aren’t exist in Microsoft’s app.
    Thank for your great video either way 🙂

  35. wondepeace Ayinetaw on May 4, 2022 at 8:16 pm

    You are always awesome.

  36. Snowdragon on May 4, 2022 at 8:17 pm

    I just watch the vid’s because she is smoken hot and I love her voice.

  37. Ingeborg Slikker on May 4, 2022 at 8:18 pm

    What would you suggest to use for yearly returning tasks across departments? Planner, tasks?

  38. Ly L on May 4, 2022 at 8:19 pm

    We don’t have 365 at work. I currently manage my “to do” via Outlook appointment and OneNote. But, I’ll try out these new tools once we have 365.

  39. Ulises Serna on May 4, 2022 at 8:19 pm

    Thanks for great explanation like always… Can TO DO be sync with JIRA?

  40. Mary Lynn on May 4, 2022 at 8:19 pm

    Helpful videos for a newbie! Aside: where did you get that pink button down shirt? love the details.

  41. Prashant Gohil on May 4, 2022 at 8:21 pm

    Thank you Leila

  42. Tomáš F. on May 4, 2022 at 8:21 pm

    Year later and ToDo still has not the categories in desktop and Android apps, only online. Really shameful of MS

  43. Jaydip Sakhiya on May 4, 2022 at 8:24 pm

    Thank You!

  44. Valerie H on May 4, 2022 at 8:25 pm

    What would cause a task input from Outlook to show up in Mobile To Do app, but once I press Enter in Outlook, it disappears from the task list?

  45. Buddy Jatnika on May 4, 2022 at 8:25 pm

    This content is amazing. Very useful and easy to understand

  46. Ciray Morantte on May 4, 2022 at 8:27 pm

    This was very helpful. Thank you!

  47. Marco Rutz on May 4, 2022 at 8:27 pm


  48. Lara Fonseca on May 4, 2022 at 8:27 pm

    I just tried this app today but I am getting an error while uploading files. Need help please.

  49. LIVEHERE Guelph Real Estate on May 4, 2022 at 8:28 pm

    Our admin uses this to track tasks relating to various real estate transactions. She has a templated task list that she duplicates for each listing/transaction so steps aren’t missed, however we are noticing that tasks are multiplying within the task list. Meaning, that each task appears two or three times within the list. Is there a way to prevent this or have you experienced this issue? thanks!

  50. Susanne on May 4, 2022 at 8:29 pm

    Great video Leila and I have learned a lot. I have started to work with my private microsoft account and now I would like to transfer (export) some of the tasks to my business account. I can’t find any advise how to do it. If you do have any idea would be great to share it. Thanks and best regards from Germany.

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